What Is the External Selections Schedule?

The External Selections Schedule is the formal, build-ready summary of all your external materials and finishes — including roofing, walls, windows, doors, driveway, and other exterior features. It captures all relevant details (products, colours, suppliers, installation notes) and is shared with your trades to guide quoting, approvals, and construction.


This task is about managing and finalising that schedule in collaboration with your Selections Consultant, ensuring it’s complete, accurate, and aligned with your Scope of Works.

What Does Finalising the Schedule Involve?

Finalising your External Selections Schedule typically includes:

  • Reviewing the schedule draft prepared by your Selections Consultant
  • Providing missing product details, images, or supplier information
  • Clarifying installation notes or special finishes
  • Responding to Requests for Information (RFIs)
  • Tracking any agreed milestone payments (if using a paid consultant)
  • Completing the final quality checklist to confirm all information is correct


Once finalised, this document becomes the reference point for your certifier or trades.

Tip: Working With Your Consultant

You’ll need to maintain open communication with your consultant throughout this stage. Specifically:

  • Reply promptly to any RFIs or clarification requests
  • Use the Build Buddy Tool or shared documents to provide updates
  • Confirm when changes are made or decisions are final
  • Ensure any payment milestones (if applicable) are managed on time


If you’re unsure how to provide information, ask — your consultant can guide what they need and how best to format it.

What Makes a Good Final Selections Schedule?

  • All selections are clearly listed with accurate names, colours, and specifications
  • Any custom products include brand, supplier, finish, and notes
  • All RFIs have been addressed, and there are no placeholders or "TBC" entries
  • The schedule is easy to follow and ready to be used by your trades
  • You’ve completed the quality checklist and confirmed sign-off with your consultant


A strong schedule is about more than looks — it’s about clarity, coordination, and confidence that your build is ready to move forward.

Before You Begin: What You’ll Need Ready

To finalise your External Selections Schedule, make sure you have:

  • Your latest draft schedule (in the tool or provided by your consultant)
  • Supplier info, spec sheets, or brochures for any pending items
  • Notes or clarifications for unique finishes or installation needs
  • Access to your quality checklist or sign-off form
  • Payment details if a final milestone is due for consultant services

Frequently Asked Questions

  • What if I find an error after the schedule is finalised?

    If ordering hasn’t begun, changes may still be possible — but aim to catch issues before final sign-off.

How to Complete this Task?

STEP 1

Review and Adjust the Scope of Works

Timeframes may vary based on demand and the type of Pro you're engaging (e.g., a plumber). If additional communication or clarification is needed, the quoting process may take longer.

STEP 2

Confirm Required Documents Are Uploaded

Check that the following required document(s) are uploaded for this task. These are essential to proceed:

STEP 3

Update the Quality Assurance Checklist

Go to the Quality Assurance tab in this task and review the checklist. Edit any details to suit your project requirements. Being clear and upfront helps set expectations with the Pro. Updating the checklist before requesting quotes ensures everyone is aligned.

STEP 4

Request Quotes

Click the orange ‘Request Quotes’ button to start the quoting process.

STEP 5

Review the Quotes

Once you receive quotes:

  • Review each one carefully, including the payment schedule and any special terms
  • Download attached quote documents for detailed review
  • Check each Pro’s profile and read past client reviews

STEP 6

Communicate with the Pro

If needed, message or call the Pro to clarify details or negotiate terms.

STEP 7

Accept a Quote

Choose the quote that best suits your needs. Once you accept a quote, any other pending quotes will be automatically declined. An agreement will automatically be generated.

STEP 8

Complete the Tasks In Your App

New tasks will appear to guide you through this job — follow each step carefully. Make sure to use the Quality Assurance Checklist, and refer to your contract and final Scope of Works whenever needed.

NEED HELP?

Reach Out to Your Build Buddy Pro

If you have any questions or need a hand, your Build Buddy Pro is your best first contact. They’re a licensed expert in their field and can understand the ins and outs of your project. You can message them via the platform, or you can call them directly.


If you have already contacted your Build Buddy Pro and still need further assistance, the Build Buddy Expert Guidance and Support team are here to help. They will be able to guide you on your next steps or help you find answers to any questions you may have.