Kick Off Your Project By Uploading Key Documents!
The very first step in your project is uploading your key documents! Just a few clicks and you’ve nailed your first task, yay! It’s quick, simple, and gets everything ready for your Workflow Customisation Meeting so things run smoothly.
Document
Empty Existing Land
Knock-Down Rebuild
Statutory Approval - Demolition Approval
Statutory Approval - Development / Covenant Approval (If obtained)
Upload These Required Documents Beforehand
You have created this project as "ready for construction" - if you are at a different stage, please contact your Onboarding Specialist. The documents required to start your project (listed above) is specific to what stage your project has currently progressed to. Your Onboarding Specialist can guide you if there are other documents required. Please also look at the additional recommended documents list below.
Tip: Quick Win!
Uploading your required documents now keeps everything running smoothly.
Without them:
- Your workflow setup can’t be configured accurately
- Parts of your meeting may need to be repeated or rescheduled
- Next steps in your project could be delayed
- Trades and consultants will be chasing you for these documents if they are not already uploaded
RECOMMENDED: also upload these documents, if you already have them.
These documents can be uploaded before or after your meeting. Providing them early helps us configure your workflow more accurately — but don’t worry if you don’t have them yet, your Build Buddy workflow will guide you to get everything you need.
Documents needed for trades:
- Plans - Frame & Truss Layout
- Plans - Structural & Floor Joist Design
- Plans - Electrical
- Plans - HVAC
- Plans - Kitchen & Joinery
- Plans - Staircase (if double or multi-level building)
- Plans - Plumbing : Drainage Layout (if not already detailed within your building plans)
- Plans - Stormwater System Design
- Plans - Wastewater System Design
- Plans - Landscape
- Plans - Tree Management Plan
- Plans - Sedimentation Control (if not already detailed within your building plans)
- Selections - External Schedule Final
- Selections - Internal Schedule Final (if completed)
- Estimate - Take Off (if completed)
- Report - Before You Dig
- Report - Powerlines Look Up and Live Map
- Plans - Traffic Control Plan (if this was needed as part of your approval conditions)
Approval documents:
- Statutory Approval - Conditions / RFIs
- Statutory Approval - Waste Water Management System (if this approval was obtained)
- Statutory Approval - Heritage Permit / Approval
- Statutory Approval - Driveway Permit
- Statutory Approval - Water Authority
- Statutory Approval - Mines Subsidence
- Statutory Approval - Tree Permit
- Statutory Approval - No Go Zone Permit
- Statutory Approval - Vehicle Crossing Permit
- Statutory Approval - Occupy Roadway Permit
- Statutory Approval - Development / Covenant Approval
- Owner Builder - Course Certificate
- Owner Builder - Insurance
- Owner Builder - Permit / Certificate
- Owner Builder - White Card
- Plans - Construction Management Plan (if this was needed as part of your approval conditions)
- Report - Dilapidation (if this was needed as part of your approval conditions)
Land conditions, constraints or reports:
- Land Documents - Building Envelope Plan (BEP) (new land only)
- Land Documents - Developer Guidelines / Covenants (new land only)
- Report - Arborist Tree Assessment
- Report - Bushfire Assessment / Certificate
- Report - Flood Assessment / Certificate
- Report - Initial Energy Assessment
- Report - Energy Efficiency Report & WoH Assessment
- Report - Heritage Impact Report / Statement
- Report - Geotechnical - Bore Hole
- Report - Geotechnical - Salinity
- Report - Geotechnical - Compaction Report
- Report - Geotechnical - Soil Classification
- Report - Hydrogeological Impact Assessment (if your project has a basement or it has been noted as required on the Geotech Report)
- Report - Bore Log for Screw Piers (if your Geotech Report states that screw piers are required for your project)
- Report - Stormwater Initial Assessment
- Report - Waste Water Assessment
- Survey - Initial Site / Contour
- Plans - Demolition (knock-down rebuild projects only)
- Report - Biodiversity Assessments (if this was needed as part of your approval conditions)
How to Upload a Document
1. Go to the Documents tab in this task
2. Click the + Upload document button
3. Enter Document Details:
- Name: Provide a clear title.
- Description: Add notes or anything to help you identify it.
- Tag: Select the correct tag from the list
- Select the File: Choose the file to upload from your device.
4. Click the
Save button
Frequently Asked Questions
Why are you asking for these particular documents?
These documents help us tailor your workflow accurately and efficiently. When you first signed up, you told us you're currently at the “Ready for Construction” stage. Based on that, we’ve generated a list of documents to help us customise your experience.
Why does uploading documents matter?
Uploading docs matter because:
- Any files added to your Document Library will automatically be shown in any tasks where that file is considered relevant.
- Providing detailed documents like plans or permits allows for precise quotes from any Pros you may engage.
- Shared documents keep everyone informed, reducing misunderstandings or delays, and eliminates the need to multiple emails to share files throughout the project journey.
- Centralised documents make it easier to manage and reference project details when needed.
- Once a document has been uploaded, it could trigger new tasks to open up or standby tasks to progress.
- Your Customer Experience Manager will need to review these documents during your Workflow Customisation Meeting.
What if my project is not at the stage of "ready for construction"?
No worries! If your project is actually at a different stage, let your Onboarding Specialist know — we’ll update your setup so that your required documents list matches your current stage. We want to help you get your project setup for a smooth journey ahead.
What file name should I use when uploading documents?
You don’t need to rename anything! When you click 'Upload' under the Documents tab, simply select a pre-set file name from the drop-down list and upload your document to the matching name in the table. This keeps everything organised and your workflow running smoothly.
What happens after I upload documents?
Once you’ve uploaded the required documents, you’re all set for your Workflow Customisation Meeting. We’ll review them in advance so we can hit the ground running and set your project up for success.
